How do you organize workpapers and supporting documentation during audits? I'm looking for a system that lets me find everything quickly but also presents well if we need to defend findings to the utility. My current approach is pretty scattered.
Best practices for organizing audit workpapers
George, I use a standard folder structure: 1-Client Info, 2-Bills & Statements, 3-Supporting Docs, 4-Analysis Worksheets, 5-Correspondence, 6-Final Report. Within each folder, everything is dated and numbered. Takes discipline but when the utility challenges a finding, you can pull up exactly what you need in seconds.
Dale's system is solid. I'd add a separate folder for rate schedules and tariff sheets with effective dates clearly marked. Also keep a master calculation summary that cross-references to specific workpapers. Makes it much easier to trace your work months later when you've forgotten the details.
Rachel's point about cross-referencing is key. I also create a simple log sheet that tracks what documents were received when and from whom. You'd be amazed how often utilities claim they never provided something that's sitting in your files. Having that paper trail has saved me multiple times during disputes.